Accounts payable and invoice processing
In short
An accounts payable agent reads incoming invoices, extracts the header and line items, matches them to purchase orders and goods receipts in your ERP, and checks for duplicates and changes to supplier bank details. Matched invoices go to the approver your rules name with the evidence attached, exceptions go to the AP team with the reason, and nothing posts or pays without a person's approval. It also answers supplier status questions and prepares the payment run on your calendar.
The problem
AP teams still key invoices by hand, chase approvers by email, and lose hours to matches that fail for small reasons: a changed unit price, a partial delivery, a missing PO number. Suppliers call to ask when they will be paid. Duplicate invoices and fraudulent bank-detail changes slip through when a payment run is rushed, and month-end accruals depend on knowing which invoices are still stuck. Most of the volume is routine, but it all arrives through the same inbox, so the exceptions that need judgment wait behind everything else.
What it moves
- Touchless rate
- The share of invoices that match and reach approval without anyone keying data.
- Invoice cycle time
- Time from receipt to approval, and from approval to payment.
- Exception aging
- How long exceptions wait, by reason.
- Duplicates and bank-detail changes caught
- Issues stopped before a payment run instead of found after it.
How the agent works
Step 1
Invoice arrives
Invoices arrive in an AP inbox, a supplier portal or an upload, as PDFs, scans or images, and are converted to text with a vision-capable model.
Step 2
Extract to your schema
The supplier, invoice number, dates, currency, amounts, tax and line items are extracted into a fixed schema, with the source page for each value.
Step 3
Match and check
The agent queries your ERP for the purchase order and goods receipt, applies the match and tolerances your policy sets, and checks for duplicates and bank-detail changes against your supplier records.
- Human review
Step 4
Route exceptions
Price or quantity variances, missing purchase orders and suspected duplicates go to the AP team with the reason and the evidence, instead of sitting in a queue.
- Human review
Step 5
Approve before posting
Matched invoices pause for the approver your rules name, who can approve, edit allowed fields such as the cost center, or reject before the invoice posts to the ERP.
- Human review
Step 6
Prepare the payment run
On your payment calendar, the agent prepares the proposed payment run for treasury to approve and drafts the list of open invoices for month-end accruals.
Controls
Deploy on Dynamiq Cloud, or self-host in your own AWS, Azure, GCP, IBM Cloud, OpenShift or Kubernetes environment next to your ERP. Our engineers build the extraction schema, matching rules and approval steps with your AP and treasury teams, and run them on past invoices before live ones.
- Rules your experts own
- Three-way match tolerances, vendor checks and approval limits run as rules your AP team can read and edit, each change checked against saved test cases.
- Approval before anything posts or pays
- Posting and payment steps carry approval gates, so nothing reaches the ERP or the bank without a person signing off on the exact values.
- Bank-detail changes go to a person
- A change to a supplier's bank details never flows straight into a payment; it routes to a person to verify through a separate channel.
- Separation of duties
- A private project limits who can change the workflow, and approval gates decide who signs off on invoices and payments.
- Evidence on every line
- Each extracted value links to its source page, and each match result shows the purchase order and receipt it used.
- Full audit trail
- Every run is traced and replayable for auditors, including each approval and each field a reviewer edited.
Systems it connects to
- ERP and finance systems, over API
- Accounting (QuickBooks, Xero)
- AP inboxes (Gmail, Microsoft Outlook)
- Document storage (SharePoint, Google Drive, Box)
- Payment and banking platforms, over API, behind an approval gate
- Slack and Microsoft Teams for approvals
- Supplier and PO data in databases (PostgreSQL, MySQL, ClickHouse)
- Chat and email for supplier status questions
Built with
- Agent BuilderDesign an agent on a visual canvas or in the open-source Python SDK. Both compile to the same engine, so what you build ships either way.
- IntegrationsConnect a workflow to 2,100+ app integrations, or point it at your own databases, warehouses and MCP servers.
- KnowledgeA knowledge base converts your documents into searchable context: ingestion, chunking, embedding and storage, managed for you or pointed at your own vector store.
- Guardrails and approvalsDetect PII and prompt injection before a model sees them, enforce content policies, and pause tool steps for a person to approve.
Industries
- Financial servicesBack-office automation, customer service by phone and chat, and KYC and AML work, on one governed platform your compliance team can audit.
- InsuranceAnswer policyholders by phone and chat, prepare claims and underwriting files, and keep an adjuster or underwriter approving every decision.
- HealthcarePatient intake, referral and document review, and clinical knowledge assistants, with PII and prompt injection screened before a model reads anything.
- Government and public sectorCitizen services, benefits and permit review, and program reporting, with a person in the loop and your agency in control of the infrastructure.
- TelecommunicationsAnswer subscriber calls and chats in their own language, reconcile billing, and give support and network teams answers with a citation attached.
Questions and answers
Does the agent pay invoices on its own?
No. Posting and payment steps carry approval gates, so an approver signs off on the exact values before anything posts to the ERP or goes to the bank.
Can it do two-way and three-way matching?
Yes. The agent looks up the purchase order and goods receipt in your ERP and applies the match rules and tolerances your policy sets, with variances routed to your AP team.
Which ERPs does it work with?
It calls your ERP over API, or reads it over SQL where your team allows it, and connects to accounting tools such as QuickBooks and Xero from a catalog of 2,100+ app integrations.
How does it handle suspected fraud?
It flags suspected duplicates and any change to a supplier's bank details and routes them to a person, rather than deciding on its own.
Can suppliers ask about payment status?
Yes. A chat or email agent answers status questions from the live invoice record and hands anything unusual to the AP team.
See this agent on your data.
Talk to our team. We will walk through how it works in your environment, with your systems.